Updated on 16-12-2025
1. Introduction
These Terms and Conditions govern participation in all Synergy Minds events, including but not limited to conferences, workshops, exhibitions, competitions, and networking sessions organized under the Synergy Minds global initiative and its regional chapters (Asia, Africa, Middle East, Europe, and the Americas). By registering for or attending a Synergy Minds event, participants agree to comply with these Terms and Conditions.
2. Event Scope and Structure
Synergy Minds is an international event series designed to promote innovation, collaboration, knowledge exchange, and commercialization of ideas. Each event is organized under a regional chapter and may focus on region-specific themes while remaining aligned with the global Synergy Minds vision.
3. Registration and Participation
- All participants must complete the official registration process to attend a Synergy Minds event.
- Registration fees, if applicable, must be paid in full prior to the event.
- Synergy Minds reserves the right to accept or reject registrations at its discretion.
- Participants are responsible for ensuring that all information provided during registration is accurate and up to date.
4. Fees, Payments, and Refunds
- Event fees, where applicable, are clearly stated on the official event website or registration platform.
- All payments are non-refundable unless explicitly stated otherwise in the event-specific refund policy.
- Synergy Minds reserves the right to modify fees or introduce additional charges with prior notice.
5. Intellectual Property
- All content presented during the event, including presentations, materials, publications, and recordings, remains the intellectual property of the respective authors or Synergy Minds, unless otherwise stated.
- Participants may not reproduce, distribute, or use event materials for commercial purposes without prior written consent.
- Presenters are responsible for ensuring that their materials do not infringe upon third-party intellectual property rights.
6. Code of Conduct
- Synergy Minds is committed to providing a professional, inclusive, and respectful environment.
- Participants are expected to conduct themselves ethically and respectfully toward other attendees, speakers, organizers, and partners.
- Harassment, discrimination, or disruptive behavior will not be tolerated and may result in removal from the event without refund.
7. Privacy and Data Protection
- Personal data collected during registration and participation will be used solely for event management, communication, and reporting purposes.
- Synergy Minds complies with applicable data protection and privacy regulations.
- Participant data will not be shared with third parties without consent, except where required by law or necessary for event delivery.
8. Media, Photography, and Recordings
- Synergy Minds events may be photographed, filmed, or recorded for promotional, educational, and reporting purposes.
- By attending the event, participants grant Synergy Minds the right to use their image, likeness, and voice in such materials without compensation.
- Participants who do not wish to be recorded must inform the organizers in advance.
9. Liability and Disclaimer
- Synergy Minds shall not be held liable for any loss, damage, injury, or inconvenience suffered by participants during the event, except where required by law.
- Participants are responsible for their own travel, accommodation, insurance, and personal belongings.
- The event program, speakers, and schedule are subject to change without prior notice.
10. Force Majeure
Synergy Minds shall not be liable for cancellation, delay, or modification of the event due to circumstances beyond its reasonable control, including but not limited to natural disasters, pandemics, government restrictions, or technical failures.
11. Amendments
Synergy Minds reserves the right to amend these Terms and Conditions at any time. Any updates will be published on the official event website and will take effect immediately upon publication.
12. Governing Law
These Terms and Conditions shall be governed by and construed in accordance with the applicable laws of the jurisdiction in which the event is organized, unless otherwise specified.
13. Contact Information
For questions or clarifications regarding these Terms and Conditions, participants may contact the Synergy Minds organizing committee through the official event communication channels.